December 2021

December to do list Monthly Checklist

Print this handy checklist for submission deadlines and reminders.

Plan information Plan information Legislative information you need to provide to employees Legislative information you
need to provide to employees
Employee information you need to report to us Employee information you
need to report to us
Remitting contributions Remitting contributions

Legislative information you <br />need to provide to employeesPlan information

Pension adjustment statements

Arriving soon: Pension adjustment statements

In late January or early February, you will receive paper or electronic pension adjustment statements (PAs or EPAs) for your employees. Distribute them to your employees before the end of February. If you receive EPAs, you must report the information to Canada Revenue Agency (CRA) and your employees.

About pension adjustments

  • We calculate PAs on your behalf
  • The PA amount represents the value of pension benefits earned in a registered pension plan during a calendar year, based on a formula provided by CRA
  • PAs affect an employee’s RRSP contribution room


Plan information

Confirming Web Services user access

Keeping employee pension data secure by confirming Web Services user access

Are your Web Services user accounts current? It’s important to protect your employees’ pension data online. That’s why we keep our records current.

We need your help keeping the user accounts up to date to maintain security. Please remove staff who no longer work at your organization, and update the Web Services user accounts, as needed. It’s easy and takes only minutes.

Thank you for maintaining your user accounts!


Plan information

New temporary annuity options

New Year, new temporary annuity options

Your employees can use My Account to see how the options affect their pension.

A temporary annuity (TA) allows employees to take an advance on their lifetime pension if they want or need extra income before age 65. Taking a TA means that an employee’s lifetime pension after age 65 will be permanently reduced.

The full TA option is equal to the maximum old age security amount available at the time an employee retires. Beginning January 1, 2022, employees have two new options when choosing a TA: a half option and a quarter option. The new options offer employees extra income before age 65 and a smaller permanent reduction in their lifetime pension after age 65.

Encourage your employees to use the personalized pension estimator in My Account to see how the three TA options would affect their basic lifetime pension. It will help them determine what their pension amount will be before and after age 65.

Registering for My Account is easy. Your employees can find information about their pension online from anywhere at any time.


Legislative information you <br />need to provide to employeesEmployee information you need to report to usPlan information

Pension information and resources for your employees

One-stop shop—key pension information and resources for your employees

Offering your employees a pension is a unique and important benefit. From the Guide for plan members to pension education, there are information and resources to help your employees navigate the complex pension world. Proudly and confidently pass on the right information and resources to your employees, no matter where they are on their pension journey.

Read on for key pension information and resources.

Plan information

End-of-year reporting

Be methodical in your end-of-year reporting

Check now to make sure you are using method 3 to calculate service for full-time shift workers.

Since January 1, 2021, you have been required to use method 3 (the subtractive method) to calculate pensionable service for full-time shift workers in your organization to ensure your employees are credited with their full service.

You do not have to use method 3 for employees who are paid under averaging agreements or when shift workers’ yearly service and salary are equally spread through pay periods.

If you were not able to use method 3 to calculate service for terminating or retiring employees during 2021, you can adjust your year-end reporting at the beginning of 2022.


Legislative information you <br />need to provide to employeesEmployee information you need to report to usPlan information

Plan contribution eligibility

November 30 is the last day employees age 71 are eligible to contribute to the plan

Do you have employees turning 71 this year? There are a few things to consider.

Under the Income Tax Act, an employee must start receiving their pension no later than the end of the year they turn 71. This means if you have an employee who turns 71 this year, they must start collecting their pension no later than December 1. It’s your responsibility to ensure you don’t collect contributions from such an employee after November 30.

Your employees who are 71 can keep working without interruption, but you must stop collecting pension contributions from them. You will need to:

  1. Provide us with their pension data using the Employee Information at Termination/Retirement (EITR) tool.
  2. Submit final salaries, service and contributions up to November 30 on your annual or segment Payroll Report.

    For example: If you have an employee born in 1950, turning 71 in 2021, stop collecting contributions for this employee effective November 30, 2021, even if they turn 71 in December. Your Payroll Report must not include service, salary or contributions for this employee beyond November 30.
  3. Encourage your employees to visit the plan website for information about their pension options, and to go to My Account and apply to retire. It takes only eight clicks to complete the retirement application. Your employees can submit their pension application as early as 90 days before, and even in the month of, their pension effective date.


Remitting contributions

Payroll balancing

Use Balancing Help to make your payroll balancing process easier

’Tis the season—payroll report season, that is. To save you time and effort, we want to remind you that your payroll report should only include data from payrolls that were actually paid to your employees in 2021. Do not include hours earned in 2021 that are paid in 2022.

Example: If your pay period end is date is December 31 and your employees will be paid in 2022, the service, salary and contributions for this pay period should not be included on your report. If, however, your cut-off was on December 24 and you paid your staff on December 31, the associated service, salary and contributions should be on your 2021 payroll report.

Read on...

Plan information

Value of retirement income security

Help your employees safeguard their retirement

On November 16, defined benefit pension plans from across Canada released an informational video entitled What’s Important which was produced in collaboration to mark Financial Literacy Month and raise awareness about the value of retirement income security.

While each of the plans represent a different membership, they are united in their commitment to providing our members with key pension facts so that they can make informed decisions about their financial security in retirement.

The video underscores the importance of your employees’ getting all the facts when making decisions that can impact their financial future in retirement – before those decisions are made. Share the link today!

Plan information

Leave due to vaccination status

Important information regarding employees on leave due to vaccination status

Please note if you have employees who are on a leave of absence due to non-compliance with a mandatory vaccination policy, these leaves will be considered general leaves by the plan.

If the employee is unpaid during this time, they will not accumulate pensionable or contributory service but may be eligible to purchase such service in the future.


Employer Instruction Manual—section 2

Plan information

Employer survey

Your voice matters in your employer survey

Your feedback helps us improve! If you use the secure employer website, you may be chosen to participate in a survey. It takes only 10 minutes to complete the survey to let us know what you think about the products and services we provide to you as a plan employer.


If you’ve signed in to the secure employer website over the past year, you might be randomly selected to participate in a survey.


If you are selected, you can expect to receive an invitation in December to complete the survey.

Your feedback, including comments and suggestions, is anonymous and cannot be traced back to you.

Results to date

Are you curious about what your peers have shared in past surveys? Here’s a look at feedback from June 2021. The “n” in the table below indicates the number of individuals who responded to questions on that topic. The phrases “% very good/good” and “% right amount/enough” refer to how well survey respondents believe a particular product meets their expectations.

Note: Because of the small number of participants in each plan, data for all plans is reported in one table to maintain anonymity.

Employer Bulletin



Employer Instruction Manual

Employer Newsletter

% very good/good

Well organized and presented





Easy to understand





Relevant to you and your situation





Being delivered to you in a reasonable time





% right amount/enough

Amount of detail





Many thanks to those of you who completed surveys and those who will participate next time!